PAYABLES AND RECEIVABLES
Accounts Payable Services for Small Business, with Accounts Receivable Management
You stop chasing bills and invoices yourself, and the people who keep your books also keep watch over the money going out and the money coming in.
Short answer: LUCI Financial Solutions offers accounts payable and accounts receivable management as an add-on to monthly bookkeeping, for small businesses in Dallas-Fort Worth and nationwide. We support bill payment and invoicing, and we keep watch over what you owe and what customers owe you so cash flow stays on track. Approval of payments stays with you. The add-on is scoped together with your bookkeeping level and priced in one fixed-fee proposal after a discovery call.
What you get when someone watches payables and receivables
Most owners of a growing service business handle bills and invoices in the gaps between client work. A vendor bill sits in an inbox. An invoice goes out a week late. Nobody has one list of who is owed what. The work gets done, but it depends on your memory.
With this add-on, that list exists and someone other than you maintains it:
- Support for bill payment. Vendor bills are organized and followed so you know what is due.
- Support for invoicing. Billing your customers becomes part of a regular routine.
- Oversight of both sides. Open payables and open receivables are reviewed alongside your books, so a slow-paying customer or a pile of unpaid bills is noticed.
The purpose is simple: to keep cash flow on track by knowing what is owed in each direction.
What you hand off and what stays with you
Handing off accounts payable and receivable does not mean handing off control of your money. We support the work and watch the balances. You decide what gets paid.
| Area | What LUCI supports | What stays with you |
|---|---|---|
| Vendor bills | Bill payment support and tracking of what you owe | Approval of what gets paid |
| Customer invoices | Invoicing support and tracking of what customers owe you | Your prices, your terms and your customer relationships |
| Oversight | Review of open payables and receivables alongside the monthly books | Decisions about vendors and about how to handle a late-paying customer |
The exact split of duties depends on your business and is written into your proposal. Keeping approval with the owner is a basic safeguard, and it is one of the ideas covered in our guide to internal controls for a small business.
Why outsourced AP and AR in Dallas works best beside your bookkeeping
Payables and receivables are part of your books. An unpaid customer invoice is revenue on your Profit & Loss that has not reached the bank. An unpaid vendor bill is an expense you have recorded while the cash is still in your account. When one team handles both the bookkeeping and the AP and AR work, those numbers agree with each other.
That is why we offer this as an add-on to monthly bookkeeping and not as a separate service on its own. It also makes your reports more useful. If you have ever been profitable but short on cash, the explanation is often in these two lists. Current receivables and payables are also the starting point for a 13-week cash flow forecast.
Who does the work
Your account is supported by a team, not one person. Erin Marchbanks, our Senior Accountant, runs AP and AR together with month-end close and financial reporting, and she reviews the bookkeeping before anything reaches you. LaTara Scott, MBA, our founder, leads the firm with 25+ years in accounting and financial operations.
We work virtually through secure cloud access, with meetings by video or phone, so the service is the same whether you are in Dallas or in another state. Owners who want closer financial oversight often pair this add-on with our controller services.
How the add-on is scoped and priced
Accounts payable and receivable management is available based on your needs and scope. We learn how you bill and pay today on a discovery call, then price your bookkeeping level and this add-on together in one fixed-fee proposal. Monthly service starts at $500 per month. Prices beyond that minimum are not published because the work differs from one business to the next. See how LUCI prices bookkeeping for the three service levels.
Onboarding is a one-time fixed fee and typically takes 2 to 4 weeks. Engagements begin with a three-month commitment and then continue month to month. If your books need significant catch-up first, a cleanup project is proposed separately before monthly work begins.
Frequently asked questions
Can I hire LUCI only for accounts payable and receivable?
We offer accounts payable and accounts receivable management as an add-on to our ongoing monthly bookkeeping. Payables and receivables are part of your books, so the work is scoped together with your bookkeeping level in one fixed-fee proposal. If you need something different, tell us on the discovery call and we will say plainly whether we are the right fit.
Do I still approve payments if you manage my accounts payable?
Yes. Approval of what gets paid stays with you as the owner. We support bill payment and keep watch over what is owed, but the decision to release money from your business remains yours. How duties are divided for your business is set out in the proposal before work begins.
What does accounts receivable management include?
It covers support for invoicing your customers and oversight of what they owe you. We watch open receivables alongside your monthly books so unpaid invoices are noticed. Your prices, payment terms and customer relationships stay with you. The exact scope is defined in your fixed-fee proposal.
How much do accounts payable services cost for a small business?
We do not publish a separate price for this add-on. Monthly service starts at $500 per month, and your fixed fee depends on your scope, including this add-on. After a discovery call you receive a written proposal with the work and the fee defined before anything starts.
Do you offer outsourced AP and AR outside Dallas?
Yes. We are based in Dallas-Fort Worth and work virtually with clients nationwide, using secure cloud access and meetings by video or phone. We focus on established service-based businesses, typically with $250K or more in annual revenue, that want more than transaction entry.
Who at LUCI handles accounts payable and receivable?
Erin Marchbanks, our Senior Accountant, runs AP and AR along with month-end close and financial reporting. Your account is supported by more than one person, and the bookkeeping is reviewed at a senior level before it is delivered, so the work does not depend on a single individual.
Get bills and invoices off your desk
Schedule a consultation and tell us how you pay vendors and bill customers today. We will recommend a bookkeeping level with accounts payable and receivable support and send one fixed-fee proposal. Call 214-233-5454 or email [email protected].
214-233-5454 · [email protected]